How To Have Your Own Custom Email Address For Just The Price Of A Domain

Email BannerBack in December 2012 I wrote an article that explained how to use your own domain name with Gmail. Let’s be honest, it’s much better to have a custom email address like mail@johnsmith.com than wizards_sleeve839@hotmail.com, don’t you think?

The problem with the article I wrote back in December is that there is a limitation with the system that only allows you to really receive email from your custom email address. If you try to send from it the recipient will usually get an email from “John Smith on behalf of John Smith” which does look a bit rubbish.

So in this article I’m going to show you a way you can still use your own domain with Gmail, but also allow you to actually send from the custom email address as well. This will cost you nothing extra on top of the price you pay for your domain name.

Get A Domain Name

If you don’t already have a domain name then you’re going to want to go out and buy one. They’re very cheap, usually less than $15 a year for a .com or .net and less than $10 for something like a .co.uk. If you’re not sure how it all works then take a look at our domains and hosting quick guide.

There are a tonne of domain hosts out there that you can buy a domain from, but I would personally recommend Heart Internet if you’re in the UK and NameCheap if you are in the USA.

Get Some Free Web Hosting

Now that you have your domain name, you need to setup a free web hosting account. For this you’re going to be using 5quid Host, they’re a UK based web hosting provider that I have used myself for quite some time. They offer a free account that only has 100MB of monthly bandwidth and 50MB storage. Whilst this isn’t enough for a large website, it’s more than enough for our email needs and even a very small website!

On a side note, if you’re wondering if the 5quid Host free account will expire or if there will be any hidden charges, then I can assure you that there won’t be. They don’t even take payment details from you. For more information take a look here. 5quid Host are very transparent with their terms, and like I said, I have a paid plan and can highly recommend them.

Ok, let’s carry on. You can sign up for a free hosting plan here. Simply fill in all of your details including your domain name. They will then email you your details to login to your control panel. Please ensure that you use your current email and not your new custom email address at this point. Otherwise you won’t receive your login details.

5quid Host Order Form

Setting up your free 5quid Host account can take up to 24 hours so please be patient. Although it is usually only an hour or two, once it’s ready they will email you with your details on how to log on. Once you have your account details it’s time to move on to the next part which is actually setting up your new custom email address…

Get a Gmail account

If you haven’t got one already then sign up for a free Gmail account. To be honest, you can use any free email service for this – Outlook.com, Yahoo!, AOL, any of them. I just personally think that Gmail is the best. The email prefix (the bit before the @ symbol) can be anything you like, but you will need to remember your Gmail address as it will be the address you need to use in order to login to your email account. I opted for quirk.eu@gmail.com as this is the domain I will be using (easier to remember this way).

Gmail Signup

Ok, we now have all the pre-requisites needed to setup our custom email address. Within your browser login to both your Gmail account and also your free 5quid Host control panel. From here we can setup both our Gmail account and our hosting.

The only thing left to do now is to set the name servers on your domain to whatever name servers are listed within your welcome email from 5quid Host support. They will be something like ns65.qnop.net and ns66.qnop.co.uk. You can change these name servers from within your domain hosts control panel.

5quid Host Control Panel

Once you have logged into your 5quid Host control panel go to the Mail section and select Email Accounts. You then need to create a new email account with unlimited storage. This email account will be whatever your desired custom emails address is. Here’s mine:

New mailboxYour new email account will now be listed below where you just set it up. Click on the more button to the right an select Configure email client and take a note of the Secure SSL/TLS Settings. You will need these later to setup your email address in Gmail.

Now head over to Gmail to configure your new custom email address.

From Within Gmail

Click on the gear icon to the right hand side of the screen and select Settings. Then, from the tabs at the top of the screen select Accounts. From within the accounts screen, click on Add a POP3 mail account you own and in the popup that appears enter your custom email address followed by the secure POP3 details from 5quid Host, here’s what mine looks like:

Gmail POP Settings

Ensure that the “Leave a copy of the retrieved message on the server” check box IS NOT CHECKED as we only have 50MB of storage with the free account which will quickly fill up if mail is left on the server.

Click Add account and then check the Yes, I want to be able to send mail…check box and then click next again. Un-check the Treat as an alias box and click Next Step again. Finally select the Send through your own SMTP servers and enter the secure SMTP details from 5quid Host.

Gmail SMTP SettingsFinally click Add Account and Gmail should send you a confirmation email to prove that you own the new custom email address. Move the popup to one side and check your Gmail inbox. There should be an email waiting for you with the confirmation code. If the email doesn’t come straight away then don’t worry, it will come through eventually provided you setup your name servers correctly.

Once you receive the confirmation email, enter it into the popup window and you will now be able to use your custom email address through Gmail. In the future if you decide to host more email accounts, or even a website then you can quickly upgrade your hosting with 5quid Host, their packages start at just £1.75 per month and this package is more than enough to host a small website.

Enjoy this guide? If you did then please feel free to subscribe to our newsletter by using the form in the right hand sidebar. Or share this on social networks using the grey buttons below.

How To Have Your Own Custom Email Address For Just The Price Of A Domain
User Rating: 3.8 (5 votes)
  • Danno

    Followed the steps above and I can send from the address I created with 5quid host but if I try to send to it I get the folowing failure report:

    Technical details of permanent failure:
    Google tried to deliver your message, but it was rejected by the server for the recipient domain XXXXX.co.uk by mail.XXXX.co.uk

    . [79.170.40.74].

    The error that the other server returned was:
    550 unknown user

    Any ideas?

    • http://www.refugeeks.com/ Kev Quirk

      A 550 error means that the recipient mail server doesn’t recognise the address. So, for example if you’re sending to kev@fake.com but there is no mailbox setup on fake.com to receive kev@ then the server would send a 550 back to you to let you know that you probably got the address wrong. Where are you sending the email from? Can you send mail from any external sources to the new address? It’s definitely a routing issue somewhere, we just need to narrow down where.

  • Pingback: Namecheap Change Admin Email()